Cloud Storage of PHI Web-based products such as Gmail, Google Docs and Dropbox should not be used to transmit or store a patient’s protected health information (PHI). These products do not have the proper encryption and other security measures necessary to be considered secure under the HIPAA regulations. Using these [...]

Accessing Your Own Medical Records Workforce members are not permitted to use the electronic health record application or other electronic systems to access their own health care information or the health care information of their friends or families. To access your health information, just like any patient, complete the Authorization [...]

Lock Your Mobile Device When not in Use You work on important documents, and we want to make sure the data stays safe and secure. Always lock your mobile device when you’re not using it. Do not leave these devices unattended. Locking these devices keeps your data and contacts safe [...]

Emergency Preparedness We always need to be prepared for an emergency, regardless of the season. To prepare, here is key information: Disaster Preparedness Coordinator name & contact information Emergency Mode Operation Plan Coordinator name & contact information Evacuation Plans are posted Emergency Plans and Call Trees are on the intranet The [...]

HIPAA Policies and Procedures Every Covered Entity and Business Associate should have a comprehensive set of HIPAA Security Rule and Privacy Rule policies and procedures. You probably learned about these at new employee orientation, during annual refresher training and when there were any changes to policies and procedures. Some ways that Policies [...]

Malware Malware, short for malicious software, is any software used to disrupt computer operation, gather sensitive information, or gain access to private computer systems.  Source: Wikipedia. Ways to avoid Malware affecting your machine, network and data: Avoid clicking on links in any type of email or webpage unless you are [...]

Personal Password Security Recent hacking events at retail stores and financial institutions have made us more aware about protecting our personal passwords. How often do you change passwords for your personal online accounts? When was the last time you changed the passwords for your online social networking sites, personal email, [...]

Identity Theft Identity theft is a crime where personally identifiable information such as name, Social Security number, date of birth, credit card number, health insurance number, etc. is inappropriately acquired (usually stolen) and used without authorization, to commit fraud or other crimes. How to avoid or detect the theft: Carefully [...]

Password Security Passwords are the first line of defense against cyber criminals. It’s crucial to pick strong passwords that are different for each account and it is good practice to update the passwords regularly. Follow these tips to create strong passwords and keep them secure. Use a unique password for [...]

Phishing Emails and Links Please be on the lookout for phishing emails or pages with links that try to convince you to click on a link or divulge any personal information. Phishing emails look like emails from a legitimate source but the content requests information that the actual company would [...]